Folio

• Copying Existing Course Templates
• Changing Font Size and Color
• Creating Content
• Creating an HTML Document
• Creating Narrated PowerPoints
• Deleting a File or Module
• Embedding Google Drive Videos
• Embedding Google Presentations
• Resetting a Course

• Creating an Announcement
• Email Basics

• Creating Assignment Folders
• Creating Assignment Folders for Individuals in Groups

• Creating Discussion Forums and Topics
• Grading Discussions
• Restoring a Deleted Discussion Forum or Topic
• Viewing Posted Discussions

Class Progress

• Tracking Student Progress

Grade Book

• Automatically Calculating Grade Average
• Changing Grading Systems
• Creating Grade Categories
• Creating Grade Items
• Disassociationg and Deleting Grade Items
• Dropping Lowest Grade Items
• Entering Grades Manually
• Releasing Final Grades
• Setting Up a Grade Book Using the Setup Wizard

• Creating Groups
• Creating Assignment Folders for Individuals in Groups

• Copying Course Content
• Copying Specific Content and Files
• Exporting and Importing Content
• Exporting Select Course Content
• Importing Court Content Zip Files

• Adding Questions to the Question Library
• Creating Different Question Types
• Editing Quiz Questions
• Enabling Respondus LockDown Browser
• Force Submitting a Quiz
• Granting Special Access
• Publishing Quiz Grades
• Resetting a Quiz Attempt
• Restoring a Deleted Quiz
• Setting up a Question Pool Quiz
• Setting up Quizzes for Individuals in Groups
• Setting up Quiz Submission Views

Quiz Builder

• Creation and Setup
• Question Types

• Setting up Rubrics

• Attendance Tool
• Awards Tool
  • Adding an Award to a Course
  • Adding Release Conditions to an Award
  • Creating Awards
  • Navigating Awards
  • Uploading New Badge Icons
• Checklist Tool
• Intelligent Agents
• Quick Eval

Beginning in July 2025, the University is implementing a new Learning Management System Storage policy for Folio (D2L Brightspace). This policy aims to enhance system performance, ensuring a consistent and stable online learning environment by limiting data stored within the LMS.

This new University System of Georgia (USG) policy, approved in January 2025, will provide optimal system performance, ensure that contractual obligations are met, and maintain the security and privacy of Georgia Southern’s LMS data.

Our Information Technology Services Team has created resources to assist you in exporting and preserving course content that exceeds five year limitation of the Learning Management System in keeping with the USG Records Retention policy 0472-05-005. Use the buttons below to access detailed instructions.

Frequently Asked Questions

Which courses will be removed?
Banner Courses: All courses from semesters prior to Spring 2020
Non-Banner Courses: All courses with end dates prior to January 1, 2020; courses created before January 1, 2020 that do not have an end date set

What’s the timeline for removal?
Banner Courses: Last date to access courses – June 15, 2025; instructors removed – June 16, 2025; courses permanently removed – July 16, 2025
Non-Banner Courses: Last date to access courses – October 5, 2025; instructors removed – October 6, 2025; courses permanently removed – November 17, 2025
Any course content or material should be exported or downloaded before June 2025 (Banner) or October 2025 (non-Banner). The University System of Georgia will continue removals to maintain a 5-year course lifecycle.

What, precisely, will be deleted?
When a course is deleted, all course files, student grades, and student work will be permanently removed. This includes content pages, uploaded documents, hyperlinks, gradebook contents, discussion boards, assignments, quizzes, and announcements. Materials hosted elsewhere (e.g., YuJa videos) will not be impacted. Uploaded videos stored in the course files section will be deleted when the course is removed (see Course Admin >> Manage Files).

Are there policies about which course materials must be retained?
Yes. The University System of Georgia has retention schedules for student records. Course Records Schedule (#0472-05-005).

How do I preserve course materials or contents prior to course deletion?
Export your course content and student activity. Guides are available: Archiving course content; Archiving student data. Saved files should be stored on your Georgia Southern device, not personal equipment.

How do I request that a specific course be retained instead of being deleted?
Submit a MyHelp Request Form no later than May 15, 2025. The LTS team will review requests and coordinate with the University System of Georgia if exceptions are warranted.

Can I request the deletion of additional Folio courses?
Yes. Submit a MyHelp Request. Users with instructor or course administrator roles will be contacted to confirm before removal. Note: This option is not available for Banner courses.

• Folio Quick Guide for Students
• Pinning and Unpinning Courses
• Viewing Google Presentations

• Submitting an Assignment
• Submission Feedback
• Submission History

• Accessing Discussions
• Creating a Discussion Post
• Inserting a Picture into a Discussion Post
• Reading and Replying to Discussions

• Course Exclusions for Notifications
• Email Basics
• Setting Up Notifications

• How to Take a Quiz
• Respondus LockDown Browser
• Quiz Submission Views